HR Management Software (HRMS) in Saudi Arabia
Manage the whole employee journey in one place – from job opening and onboarding to contracts, leave, Iqama renewals, appraisals and final exit. AxoOne HRMS gives HR teams in Riyadh and across the Kingdom one bilingual system of record.
One HR system from hiring to exit
When employee files live in folders, Iqama dates in a spreadsheet and leave requests in WhatsApp, HR spends its time chasing information instead of managing people. AxoOne HRMS brings every employee record, contract, document, leave balance and approval into one secure database. Managers see their team, employees help themselves through a mobile app, and HR finally has accurate headcount, Saudization and cost reports whenever the owner or an auditor asks for them.
The system follows the real HR lifecycle of a Saudi company. Post a vacancy, track candidates and send offer letters; onboard new joiners with checklists and document collection; manage probation, transfers, promotions and salary revisions; run appraisals; and handle resignations or terminations with clearance and exit interviews. Payroll and attendance modules plug in when you need them, so the same employee record drives the entire organisation.
Who it’s for
- Growing SMEs formalising HR
- Groups with several CRs and branches
- Companies with large expat workforces
- Contracting and manpower companies
- Retail, restaurant and hospitality chains
- Healthcare and education providers
- Family businesses professionalising HR
- HR consultancies serving clients
- Owners who want HR visibility on mobile
Features at a glance
- Central employee records
- Organisation chart
- Recruitment and applicants
- Offer letters and contracts
- Onboarding checklists
- Probation tracking
- Leave policies and balances
- Iqama and passport tracking
- Document management
- Transfers and promotions
- Performance appraisals
- Training records
- Employee self-service app
- Letters and certificates
- Disciplinary actions
- Resignation and clearance
- Saudization reports
- Role-based access control
Advanced HR features
Recruitment pipeline
Track every vacancy and candidate from application to interview, offer and joining, with notes from each interviewer.
Onboarding workflows
Assign IT, admin and HR tasks to each new joiner so laptops, access cards and contracts are ready on day one.
Iqama and document alerts
Stores Iqama, passport, visa and medical insurance details and alerts HR before each document expires.
Performance appraisals
Run annual or quarterly reviews with goals, ratings and manager comments that feed into salary revisions.
Self-service app
Employees apply for leave, request letters, view payslips and update personal details from their phone.
Secure, role-based access
Salary, medical and personal data is visible only to the roles you authorise, with every view and change logged.
Designed for HR in the Saudi market
Saudi HR teams juggle more than paperwork. Employment contracts are documented on Qiwa, expatriate Iqamas are managed through Muqeem, and the Nitaqat programme measures your Saudization level. AxoOne HRMS keeps contract dates, nationality, job titles and Iqama details for every employee, so you can see your Saudi-to-expat mix by branch, prepare renewals in time, and keep your internal records consistent with what is held on government platforms (data can be refreshed from Qiwa and Muqeem exports).
Leave rules follow the Saudi Labor Law, including annual leave of at least 21 days, rising to 30 days after five years of service, alongside sick, Hajj, marriage and other statutory leave types. Employee data is protected with role-based permissions and audit logs, supporting your obligations under the Personal Data Protection Law (PDPL) overseen by SDAIA.
Never miss an Iqama renewal
AxoOne HRMS lists every Iqama, passport and contract due in the next 30, 60 and 90 days and reminds the responsible person automatically.
Getting started with AxoOne HRMS
Import your employees
Upload your existing Excel sheets; we map employee, contract and document fields for you.
Configure policies
Set departments, grades, leave types, approval chains and document alerts to match your company.
Invite managers and staff
Managers approve requests from their dashboard and employees use the self-service app.
Add payroll and attendance
Switch on payroll and attendance when ready so one employee record drives everything.
Payroll Software
Attendance Management
Document Expiry TrackingFrequently asked questions
Can’t find your answer? Call +966 599 340 593 or see the full FAQ.
What is HRMS software and does my company need one?
An HRMS (human resource management system) keeps all employee records, contracts, leave, documents and HR processes in one system. Once you have more than a handful of employees, or any expatriate staff with Iqamas to renew, a central system saves HR time and reduces compliance mistakes.
Does AxoOne HRMS track Iqama and passport expiry?
Yes. Each employee profile stores Iqama, passport, visa, medical insurance and other document numbers and expiry dates. HR receives reminders before every expiry, and the details can be kept in step with your Muqeem exports so records stay accurate.
Can it show our Saudization (Nitaqat) ratio?
Yes. Because every employee record holds nationality, branch and job title, AxoOne HRMS reports your Saudi and non-Saudi headcount by branch and entity. This helps you plan hiring, though your official Nitaqat band is always the one shown on Qiwa.
Is there an employee self-service app?
Yes. Employees can use the AxoOne app on Android or iPhone to request leave, ask for salary or experience certificates, view payslips and update personal details. Managers approve requests from the same app, so nothing is lost in email or chat.
Is our employee data secure?
Yes. Access is controlled by roles, so sensitive salary and personal information is only visible to authorised users, and every change is recorded in an audit trail. AxoOne HRMS can run in the cloud or on your own server, depending on your data policy.